Mechanicville City School District is currently looking to fill a full-time Account Clerk position.
-
Job Title: Account Clerk
-
Classification: Full-Time / Management Confidential (Non-Union)
-
Department: District Business Office
-
Reports To: School Business Official
-
Work Year/Benefits/Salary: Per the Management Confidential Handbook
The Account Clerk performs specialized, entry-to-mid-level accounting duties in support of the District Business Office. This role requires maintaining meticulous financial records, processing transactions, and handling sensitive, proprietary information. As a Management Confidential employee, the individual must exercise a high degree of discretion, integrity, and confidentiality regarding district operations, personnel data, and labor relations strategies.
DISTINGUISHING FEATURES OF THE CLASS:
The work involves responsibility for performing clerical duties and utilizing standardized account-keeping practices in maintaining and reviewing financial accounts and records. Employees in this class are given detailed instructions for new or difficult assignments. General supervision is received from a higher-ranking clerical or administrative employee. Does related work as required.
TYPICAL WORK ACTIVITIES: (Illustrative only)
Posts to journal or ledger accounts from appropriation, expense, invoice, payroll, receipts, voucher records and other original entry media;
Receives remittances by mail or in person, verifies amount, computes interest and penalties and posts to book or original entry;
Assists in maintaining labor, material and operational cost records;
Assists in verifying and reconciling account balances according to a prescribed procedure;
Helps to review and check routine account keeping records and reports for arithmetical and clerical accuracy, completeness and proper extension;
Classifies constantly recurring receipts and expenditures and distributes costs according to a prescribed code;
Compiles data for and helps in the preparation of simple financial and statistical reports;
Issues receipts for monies received;
Sorts, indexes and files requisitions, vouchers, ledger cards and other material;
Compiles payroll data, prepares and checks payrolls;
Operates computing, calculating, check writing, and other office machines.
FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
Working knowledge of modern methods of keeping and reviewing financial accounts and records; working knowledge of office terminology, procedures and equipment; working knowledge of business arithmetic and English; ability to understand and follow oral and written instructions; ability to make arithmetic computations rapidly and accurately; ability to write legibly; ability to get along well with others; clerical aptitude; mental alertness; neatness; a high degree of accuracy; integrity; tact and courtesy; physical condition commensurate with the demands of the position.
MINIMUM QUALIFICATIONS: EITHER:
a. Graduation from high school or possession of a high school equivalency diploma including, or supplemented by, the successful completion of a bookkeeping course; OR
b. Two years of experience in maintaining financial accounts and records; OR
c. An equivalent combination of training and experience as defined by the limits of (a) and (b).
Typical Work Activities are intended only as illustrations of possible types of work that might be appropriately assigned to an incumbent of this title. Work activities that do not appear are not excluded as appropriate work assignments, as long as they can be reasonably understood to be within the logical limits of the job.
Notice to candidates:
This vacancy will be filled by a certified list provided by Mechanicville City Civil Service. Should no certified list be available, candidates appointed to this position will be serving in a provisional appointment in accordance with New York State Civil Service Law. The candidate must successfully complete a competitive examination and be eligible for appointment in accordance with Civil Service Law.
A fingerprint-supported criminal history background check is required by law for employment in New York State Schools.